Guide for Advanced Permissions for Magento 2

Provide limited access to your store management for different admin users. Benefit from advanced role permissions to let specific managers work with particular products, categories, product attributes, websites, and store views.

• Limit access by store view or website
• Control access to product and categories management
• Restrict access to product attributes
• Enable selective dashboard access
• Limit access to CMS pages

To create a new sub-admin role with advanced permissions, please navigate to Admin panel → System → Permissions → User Roles. Then, hit the Add New Role button.

1. Specify the Role Name;
2. Switch to the Role Resources tab;
3. Change the Resource Access option to Custom;
4. Specify the resources this role will have access to.

Then, you can assign this role to certain users. Click the Role Users tab and flag the required users.

With the extension, you can set up advanced permissions to provide or limit access for your store managers to the certain parts of the admin panel. It is possible to restrict the access to a dashboard and CMS elements by limiting website/store view access.

In this tab you can limit access to certain store views or websites. Modify the Limit Access To option to:

• Allow all stores;
• Limit certain websites;
• Limit certain store views.

For the websites and store views option you should specify the required ones.

For the website and store views options you can limit user role access to the following parts of your store:

• Orders;
• Invoices and Transactions;
• Shipments;
• Credit Memos.

Select between the Yes or No options.

In the Categories tab you can provide this role with access to all product categories or limit to selected categories. Please tick the necessary categories or subcategories to allow access to them.

See how a user with a particular role sees a category tab:

Next, the Products tab enables you to provide access to all, only selected, or own created products.

In second case you will need to flag the required product.

As a result, a particular user will get access to the selected products only.

In third, you can make products accessible only for their owners that is convenient for the multi-vendor stores.

If the user hasn't created any products yet, the grid will remain empty.

But, if the user creates a product, it becomes visible and available for editing.

In the Product Attributes tab you can restrict access to certain product attributes. Set the Allow Access To option to Selected Attributes and specify the desired attributes for this user role.

The Restrict Access to Product Sources Data setting allows restricting access to the Sources tab on the product edit page. If the option is set to Yes, an admin user won’t be able to edit qty per source on the product page.

Finally, in the Admin User Role tab you can allow this user to create the new users with the selected roles. Choose the appropriate option from the dropdown menu and select the required roles.

When the configuring of a certain user role is done, hit the Save Role button.

If you need to add extra users to your admin panel, please go to System → Permissions → All Users and hit the Add New User button.

Specify account information and switch to the User Role tab. From here you can tick the desired radio-button to provide this user with certain administrative privileges. When done, hit the Save User button.

Return to the previous steps to know how to set up a user role with advanced permissions.

To provide selective access to a certain product you can set up its owner.

1. Go to Products → Catalog;
2. Select the desired product;
3. Specify product owner in the drop-down menu.

* Is it possible to create a user that can only see and edit one product attribute?

* The user I created cannot add or edit products, even though I ticked the Products > Inventory > Products checkboxes. How to solve that?

* Is it possible to only allow a user view and edit specific customer attributes in the customer profile?

* Is it possible to only give a user access to specific customers/customer groups?

* Show more articles →

Find out how to install the Advanced Permissions extension via Composer.

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