For more details see how the SMTP Email Settings for Magento 2 extension works.
Send only reliable emails from a popular local hosting or a custom Magento 2 SMTP server. Run tests before emails dispatch to make sure that customers and partners receive all emails you send.
Enable SMTP For E-mail - When set to ‘No’ this setting disables all features of the module including debug and emails log.
Log Outgoing Mail - Set this option to ‘Yes’ to log all emails sent from Magento. The feature enables you to view the list of the emails, including the contents at any time.
Enable Debug Mode - Debug information can help to set up emails dispatch. Please disable the debug option when emails sending works properly.
Disable E-mail Delivery - Set this option to ‘No’ to send out emails. When set to ‘Yes’, emails will not be sent. The system will ‘pretend’ that it is sending emails - the messages will still be added to the log and you will see all debug info. It’s helpful for testing the system.
SMTP Provider - Choose your SMTP provider and click ‘Autofill’ to fill in some fields automatically. This way you can connect your Magento 2 store to Gmail SMTP. Select ‘Other’ if you own a server.
Server Address - Specify the hostname or IP address of the server.
Port - Define the port number.
Authentication Method - Set to Login/Password if you want the authentication to be enabled.
Login - Specify your login in this field.
Password - Define a password for your login.
Connection Security - Specify the protocol used for secure communication (the field can be filled automatically).
Use Another Email Sender - Choose Yes, if you want to replace the sender email (the option is available only when the SMTP Provider is defined as “Other”).
When Use Another Email Sender is set to Yes, two additional fields will appear: Sender Email and Sender Name.
Sender Email - Define a new sender email for which the original sender email will be changed.
Sender Name - Specify the name of a new sender.
Send Test E-mail To - Specify an email for the test and click the ‘Check Connection’ button to run a test and make sure that you filled in the correct data and the setup works well. As a result, you should get the ‘Connection Successful’ message and receive a test email.
Changing of email sender will help you to avoid email overflowing: the email you usually use won't be shown to customers - they will see another sender email instead.
Note! The option, that allows you to change the email sender, is available only if you have your own SMTP server.
Complete two easy steps to replace the sender's email:
Step 1. Specify the value Other in the field SMTP Provider .
Step 2. Set the option Use another Email Sender to Yes, then specify the Sender Email and the Sender Name fields. You can use either an existing email or a fake one.
To see the extension debug log please go to Reports → SMTP Email Settings section → SMTP Debug Log.
Sender Policy Framework (SPF) is an email validation system created to prevent email spam on the Internet by detecting email spoofing (creation of emails with forged sender addresses).
SPF technology consists of two parts - SPF-record in DNS (Domain Name System) zone of your domain; - email server component of the message recipient or the component of its spam combating system; SPF record is configured by email sender. It contains information about the servers that are allowed to send emails from your domain name.
Although SPF record is optional, today due to the spam issue most email servers may refuse to accept your email without this record or mark it as suspicious or unwanted.
If you use your own email server to send emails for your domain (below we use the example.com domain for demonstration) that has IPv4 address xxxx, the SPF record will look like this:
example.com. IN TXT “v=spf1 a mx ip4:x.x.x.x ~all”
example.com. IN SPF “v=spf1 a mx ip4:x.x.x.x ~all”
If your server has more than one IPv4 address, you can list them like that: “v=spf1 a mx ip4:x.x.x.x ip4:y.y.y.y ip4:z.z.z.z -all”.
If you use IPv6 addresses, the record will be: “ip6:xx:yy::zz”, where “xx:yy::zz” is the IPv6 of your email server. In this example, the SPF record allows sending emails for the example.com domain from the IP address specified in the «A» record of the example.com domain (a), mail-exchangers of the example.com domain (mx) and from IP address x.x.x.x (ip4:x.x.x.x). The recipient’s server will make the decision whether to mark as spam emails from other senders (~ all).
To restrict sending emails from senders not listed in the SPF record, you can use the “-all” option instead of “~all”. However, in case there are any inaccuracies in your settings you risk to restrict receiving of your mail.
Therefore, use this option only if you are sure that all your settings are correct.
If you use Google Apps service to send emails for your domain, the SPF record settings will be slightly different.
The addresses of the email servers that are used by Google Apps can vary and consequently you’ll have to enable Google Apps SPF configuration.
In case you use Google Apps to receive emails, but send emails using your own SMTP server you need to specify it in the SPF record:
example.com. IN TXT “v=spf1 a mx ip4:x.x.x.x include:_spf.google.com ~all”
example.com. IN SPF “v=spf1 a mx ip4:x.x.x.x include:_spf.google.com ~all”
If you use Google Apps Service both for sending and receiving emails, the SPF record will be the following:
example.com. IN TXT “v=spf1 include:_spf.google.com ~all”
example.com. IN SPF “v=spf1 include:_spf.google.com ~all”
Magento 2 SMTP Email Settings extension is preintegrated with Cron Tasks List to provide store owners with an opportunity to track and manage all cron tasks running in the website background.
To view all scheduled and executed cron tasks, go to System → Cron Tasks List
Run all cron tasks and generate their schedule by clicking the ‘Run Cron’ button. Also you can delete separate tasks in bulk, apply filtering and sorting options when it is needed.
Find out how to install the SMTP Email Settings extension via Composer.